Replacing words in a document we often do when there is an update or change the document. Change the word, can be a city name, person's name, the name of the day, month and year name, or the name of a particular institution. Of course, the old data will be replaced with the new data.
If we do change the word manually, ie change one by one by finding the word is then removed and replaced with data or a new word, it would be very inefficient and ineffective. This is because it would take too long and the result will be less than the maximum, sometimes there are some words that have not been replaced. Eventually it will be a funny thing when a document has been proffered, but the year or the name of the chairman or leader of an institution that still use the old year and the name of that long anyway. To avoid this, there has been in Microsoft Word Find and Replace feature is used to find and replace a word or phrase.
To use the Find and Replace feature follow the steps below :
1. Open a document that will be updated data
2. Suppose the data to be changed is the year, from 2010 to 2011
3. On the Home Ribbon in Group Menu Editing Click the Replace button as shown below, or press the key combination Ctrl + H on the keyboard
4. Find and Replace window appears, fill in the Find what word or phrase to be replaced, eg 2010
5. In Replace with, enter the word or phrase replacement. For example in 2011
6. Click Replace to replace the words one by one
7. Click Replace All to replace all the words that instantly reads 2010, it will display a notification that says the number is replaced, then click OK
In this way it will become easier and shorter to replace a word or phrase into a new word or phrase
Source : Here
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